ODYSSEY: The Leader in Defense Commerce Solutions Blog

What You Need to Know About MIL-STD-129R and MIL-STD-130N

Posted by James Lusk on Wed, Dec 18, 2019 @ 10:12 AM

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If you’re new to doing business with the Department of Defense, a vital lesson to learn upfront is there are very specific requirements that you, as a contractor, are required to comply with to fulfill your contract and receive compensation. Failure to comply with the smallest specification can result in rejected shipments and delayed payments, which could cause major headaches for your business. 

An example of these requirements that frequently cause DoD contractors trouble are the two labeling standards MIL-STD-129R and MIL-STD-130N. These DoD-approved standards outline a set of directions for labeling and tracking the shipping of requisitioned supplies and equipment, as well as marking items purchased by the DoD (including text formatting, syntax rules, and where markings should be located). 

Before you begin work on your DoD contract, here’s what you need to know about MIL-STD-129R and MIL-STD-130N.

MIL-STD-129R

The current incarnation of this standard, R, is an update to MIL-STD-129 that was made in 2014. MIL-STD-129R replaces linear barcodes on identification labels with machine-readable PDF417 barcode symbols that allow the use of UID labeling (which can be up to 50 characters long – too long for a traditional, linear barcode). This allows large amounts of data to be securely stored on a 2D shipping label. DoD and defense contractors can scan these barcodes automatically, greatly simplifying asset management and tracking. 

The Defense Logistics Agency has created a checklist of 10 key components that must be present, in order, on the shipping label to be compliant with MIL-STD-129R standards. They are as follows:

  1. NSN/NATO stock number
  2. CAGE code
  3. Part Number (identified as PN or P/N)
  4. Item description and nomenclature, exactly as it appears on the contract, purchase order, or requisition
  5. Quantity and UI
  6. Contract number or purchase order number
  7. Military preservation method and date of unit preservation, if applicable
  8. Shelf-life markings, if applicable
  9. Serial number(s), preceded by the abbreviation SER NO
  10. Barcode markings, including NSN and CAGE, if required 2D (PDF417), and serial number

With so many inputs needed, the process of creating MIL-STD-129 obviously has many opportunities to go wrong, resulting in shipping mix-ups, delayed payments, possible non-compliance penalties, and damage your credibility as a preferred vendor.

MIL-STD-130N

After World War II, the organization that would eventually become the Department of Defense created Federal Stock Numbers to facilitate inventory control. These FSNs were 11-digit identifier codes that acted as unique identifiers to military assets. This method was further refined several years later with the Defense Cataloging and Standardization Act, which mandated a single catalogue system for the DoD. The system was successful. To make it official, the DoD published MIL-STD-130N in 1953 to require the uniform application of identification labels to military properties, providing a set of directions for proper marking of items purchased by the DoD. 

The most recent update to this standard, referred to as Change 1, occurred in 2012 and established the UID unique identifier data matrix requirement to allow for easier automated data capture. This unique identifier follows an asset throughout its entire lifecycle for easier tracking. This system greatly enhances inventory control and visibility. However, like MIL-STD-129R, the asset marking requirements set forth in MIL-STD-130N can be complex and difficult to manage.

What you need to know about managing these requirements

Managing MIL-STD-129R and MIL-STD-130N means reducing errors, and the key to reducing errors is limiting the opportunity for them to occur. If your current operations involve a great amount of manual data entry, consider introducing automation into this process to reduce human error and streamline information exchange. 

Odyssey’s products are made specifically for defense contractors trying to maintain MIL-STD-129R and MIL-STD-130N compliance. They automate data entry, label printing, UID validation and registry submission, and can even facilitate payments and future reordering. Learn more about how Odyssey can streamline your operations, reducing risk, and protecting your cash flow. Contact us today.

Topics: MIL-STD-129, DoD, Odyssey DCS, department of defense, dod commerce solutions, packaging

What Vendors Should Know About TLS Contracts, And How Odyssey's KOP Module Can help

Posted by James Lusk on Wed, Nov 20, 2019 @ 11:11 AM

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What's TLS?

The DLA’s Tailored Logistical Support program provides total logistics support and procurement for government customers. Vendors who qualify for this program are placed on a short list, and have the opportunity to bid and win contracts with the Department of Defense, federal agencies, state and local governments, as well as other authorized customers around the world. A wide variety of both military and commercial products, training and services are available for the TLS program. Examples include contracts for tactical equipment and supplies, safety equipment, hazardous material response training and maintenance, repair and operations.

What are the obstacles to success?

Being a TLS contractor is a coveted position! Future business, and plenty of it, is essentially assured- but only if you play by the rules. TLS contractors are required to send data in Electronic Data Interchange format, which on occasion can cause errors (especially if the contractor uses a separate enterprise resource planning tool). In addition, contractors are also required to conform to MIL-129 r labeling standards. Failure to abide by any of the rules can result in delays, refused shipments and unpaid invoices.

How can Odyssey help? 

To address these issues, and help ensure that TLS contractors’ business operations remain profitable, Odyssey developed the KOP Module. The module is a sophisticated, EDI-centric compliance and efficiency tool. It provides superb handling of exceptions, assuring contractors that all of their electronic transactions and MIL-129 r labels will be correct and result in paid invoices. 

Odyssey’s KOP Module is aided by an easy-to-use interface, which grants users the ability to see the entire transaction. Contractors have full visibility of all of their open orders, as well as detailed information on each specific order. Orders can be sorted and filtered by characteristics such as ID number, payment status and invoice amount. In the event of any inaccuracies resulting from human error or bad data, personnel can manually correct the errors without prior knowledge of EDI. 

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Since the KOP Module automates EDI transmissions, contractors can continue working in their own ERP and utilize the KOP Module as a point of reference or for exception handling. 

Contact Odyssey today to learn more about how our KOP Module can help your business make every TLS contract a profitable one.

Topics: MIL-STD-129, DoD, Odyssey DCS, department of defense, dod commerce solutions, packaging, KOP Module, TLS Contracts

Seamlessly Manage IUID Tasks in One Platform

Posted by James Lusk on Wed, May 3, 2017 @ 10:05 AM

The Department of Defense is consistently changing and updating requirements for military marking, shipments, storage and more. These new standards often add to an already long list of requirements and processes that must be managed.  Companies must engage in asynchronistic activities, log into multiple unrelated software programs and coordinate with outside suppliers, just to complete a DoD transaction.

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Imagine how efficiently your company could run if all that redundant work was eliminated by a single, end-to-end product.  Odyssey is a cloud-based, fully integrated IUID compliance and transactional software solution and is DoD approved.

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UID activities generally fall into two main tasks:  Events and transactions.

Events

  • UID Mil-Std 130 N marks
  • Receipt of previously marked assets
  • Pedigree building or embedded IUID relationships

Transactions

  • UID data into required exterior labels
  • Advanced ship notice and invoice submission
  • Managing lifecycle events within the registry

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Even though these tasks are separate from one another, and each uses its own specialized software and data pathways, you, the supplier, are tasked with entering and integrating data for each one to complete a successful DoD transaction.  Odyssey unifies this process, allowing you to engage in successful IUID mandated commerce from a single end-to-end solution.

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Now you can seamlessly manage the following, all in one DoD approved platform:

  • End level UID creation
  • Assets previously marked with UID
  • Embedding IUID for parent/ child pedigree assembly
  • Government furnished property
  • UID compliance requirements mandated to occur through the IUID registry

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Odyssey’s technology also eliminates keystroke or typographical errors. Our approach is based on automation, rather than redundant data entry. Its flexible, low-impact implementation won’t obstruct your unique set of assets, requirements and workflows.

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Hundreds of organizations, from small businesses to Fortune 500 companies, have already standardized on the DoD approved Odyssey platform.  Success and longevity demands a compliant, transparent and repeatable process.

 

Watch the full video demonstration here. Schedule a no-obligation, personalized demonstration today, here.

Topics: DoD approved software, UID, MIL-STD 130 N, IUID, DoD, Odyssey DCS

How To: Create Compliant MIL-STD 129 r Unit Labels

Posted by James Lusk on Mon, Jan 9, 2017 @ 10:01 AM

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One of the main complaints we hear from business owners who are considering switching to Odyssey is that they aren't able to focus on the work that really matters. They are too distracted by the inconsistencies and headaches of multiple tools and manual processes. Creating standard and compliant DoD labels can quickly become cumbersome and disorganized. With Odyssey’s NSN Label Manager, everything is automated and streamlined to help you finally leave those headaches behind.

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Odyssey NSN Label Manager allows you to standardize the creation of specific unit labels and ensures they are compliant.

Here’s how it works, step by step.

 Click on the NSN Item Label Manager.

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Enter the last four digits or any portion of your NSN.

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The information for the NSN will automatically populate directly from the contract.

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From here, you can edit any of the data if necessary. Enter shelf-life markings, such as cured or manufactured dates, as well as lot or batch data. You can even serialize these labels if needed.  When the information is complete, you can select the appropriate standard or custom template and print as many labels as you need.

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Let Odyssey’s NSN Label Manager help you standardize the assets specific label creation process to keep it efficient and effective. To view the video demonstration, click here.

 

Topics: dod compliance, DoD, labels, Odyssey DCS, cloud software