ODYSSEY: The Leader in Defense Commerce Solutions Blog

How Manual Data Entry is Hurting Your Business

Posted by James Lusk on Tue, Jun 20, 2017 @ 10:06 AM

 

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If you sell goods to the Department of Defense, you know that it takes a great deal of time, effort and attention to detail to ensure that your products are compliant with the DoD’s requirements and that you get paid. Many suppliers will turn to free government websites as a temporary solution to complete DoD commerce tasks, but they quickly find that collecting and manually inputting data can be time-consuming, labor intensive and monotonous. Not to mention, it isn’t a long-term solution.

Growing companies typically reach a point when their manual data entry process can’t keep up with their business needs. However, some companies still rely on manual data entry, despite its inherent drawbacks.

Let’s look at some of the top drawbacks of manual data entry.

Inaccuracy

Manual data entry has been proven to produce more errors than automated entry. According to software company Opin, manual data entry has, on average, an accuracy rate of 96 percent, compared to the 99.963 to 99.995 percent accuracy rate of automated data. Odyssey’s software automatically validates each RFID and UID to ensure its DoD compliance and prevent errors.

Slower Turnaround

To put it simply, automated applications are much faster than manual entry. The automatic data is streamlined, freeing up employees and business owners to complete other tasks. This allows companies to produce more and larger projects in less time. Odyssey’s SaaS platform uptime of 99.9% is efficient and reliable, helping your company meet deadlines, but free government websites are often inefficient and can even crash in the middle of your order.

Decreased Productivity

One of the main complaints we hear from business owners who are considering switching to Odyssey is that they want to focus on the work that really matters. Manual data entry often distracts employees from more important tasks, reducing their productivity levels and costing your company money. Automated entry software allows your employees to find higher value tasks to perform.

Overall, manual data entry is a slow process, prone to errors, reliant on employee’s accuracy, and expensive to scale as your business grows. Businesses are constantly looking for ways in which data entry and capture can be automated in a cost-effective manner.

Odyssey’s services take care of all DoD commerce tasks, allowing your goods to get to the DoD and for you to get paid. We designed these services with the DoD supplier in mind, and we want to help you move toward a streamlined process.

Below is a quick overview of some of the benefits of Odyssey and automated data entry.

  • Odyssey provides one integrated location for all DoD commerce tasks.
  • Odyssey manages receipt and insertion of all data, providing ongoing customer support.
  • Odyssey’s software automatically validates each RFID and UID to ensure its compliance and prevent errors.
  • Odyssey’s SaaS platform uptime of 99.9% is efficient and reliable, helping your company meet deadlines.

We help companies streamline their DoD commerce processes every day. Don’t let manual data entry slow you down. Contact us today.

 

Topics: DoD approved software, DoD, dod compliance, manual data entry, automated data entry

Infographic: Odyssey vs. Manual Data- Entry Websites

Posted by James Lusk on Wed, Nov 23, 2016 @ 10:11 AM

If you sell goods to the Department of Defense, you know that it can take a lot of time, effort and attention to detail to ensure that your products are compliant with the DoD’s requirements. Whether you are selling aircraft parts, paint, medical devices or clothing, your company must comply, and this isn’t an easy task. Many companies turn to free government websites as a quick, temporary solution when looking to complete DoD commerce tasks. But they eventually discover that these websites don’t save them the time, money or frustration that they expected.

Odyssey’s services take care of all DoD commerce tasks that are necessary to get your goods to the DoD and for you to get paid. We designed these services with the DoD supplier in mind, and we want to help you move toward a streamlined process.

The infographic below breaks down the difference between our software and manual-data entry websites, such as free government websites.

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Overview

  • Odyssey provides one integrated location for all DoD commerce tasks, while free government websites require manual data entry across several unrelated sites.
  • Odyssey manages receipt and insertion of all data, providing ongoing customer support, while free websites are managed by different agencies and people who aren’t familiar with your business.
  • Odyssey’s software automatically validates each RFID and UID to ensure its compliancy and prevent errors, but when you use free government websites, the manual and repetitive data entry creates a high probability of data-entry errors.
  • Odyssey’s SaaS platform uptime of 99.9% is efficient and reliable, helping your company meet deadlines, but free websites are inefficient and can be down or even crash in the middle of your order.

The Odyssey cloud platform provides one integrated location for all DoD commerce tasks, to be handled in-house. We can provide the peace-of-mind that you need in the DoD approved-software space. Stop looking for temporary solutions and start thinking about the sustainability and long-term success of your business.  If you want to learn more about our products and services options, you can watch video demos here.

Topics: UID, RFID, DoD approved software, manual data entry

How to Avoid Frustrated Freight

Posted by James Lusk on Mon, Oct 3, 2016 @ 16:10 PM

 

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Picture this: Your company is in charge of distributing aircraft parts to the Department of Defense. To start the process, you log onto a free government website and start manually entering data and characters for the shipping labels. Then you log onto an unrelated government website and enter the same data. Then, you reach for the RFID labels that were purchased for way too much money. This is followed by the next website, and then the next website. You get the idea. It’s a redundant process. You finally get all of the data entered, but you didn’t notice that you transposed a number while entering your data on the second government website. Months later, after not being paid for the shipment, you realize there was an error. Now, you’re forced to retrace your steps to figure out where the mistake was made. This process could take months and cost you valuable time and a lot of money. 

Your shipment fell into a black hole because of a breakdown in the supply chain. We call this “frustrated freight”.

Frustrated freight, also referred to as frustrated cargo is commonly defined as, “Any shipment of supplies and/or equipment that, while en route to destination, is stopped prior to receipt and for which further disposition instructions must be obtained.” The DoD has determined that frustrated freight is a serious issue. However, it’s completely avoidable.

This is where we come in.

We help your employees do their jobs more accurately and efficiently, while saving your company time and money. We provide an integrated, cross-departmental work-flow process that utilizes an efficient and effective cloud- based platform. It completely transforms our partners’ DoD commerce by streamlining the entire process, turning manual data entry into a review environment.

We also know that you and other DoD suppliers have to keep up with evolving transactional military requirements. This can be challenging, especially combined with the demands that come with using unrelated government websites and services. Today’s DoD commerce requires an IT platform that can make sense of these evolving requirements and provide an automated setting that you can easily react and respond to in real-time.

Every day, companies suffer from frustrated freight because of incorrect labels, inconsistent data, and other mistakes. If you’d like to learn more about us and see a demo of our products and services, contact us here

Topics: DoD approved software, frustrated freight, manual data entry