ODYSSEY: The Leader in Defense Commerce Solutions Blog

EDI and VAN Services Aren't Always Glamorous But They Are Critical

Posted by Bo McMillan on Wed, Nov 5, 2014 @ 12:11 PM

Have you ever stopped to wonder how your email client works? We live in a world where exchanging messages is as simple as hitting “Send,” and hearing our phones beep as a new reply automatically shows up in our inboxes. Have you ever thought about the wealth of information that’s taking place behind the scenes for those messages to travel like that, though? You’d be forgiven if you hadn’t. Not everyone is interested in the logistics of data exchange. We live for it at Odyssey, though.

            Electronic data interchange, or EDI, is at the heart of what we do at Odyssey and, as critical as it is, one of our goals is to make sure our customers never have to worry about it. EDI essentially provides a standard for exchanging data via any electronic means. By adhering to these standards, two entities, in entirely different locations, can exchange complex data.  EDI, atSoftware integration its most basic, is the backbone of communication between the Government and Odyssey; hence why we think it’s so fundamental, and why we tend to get pretty excited talking about it.

            Unfortunately, for some, the process of EDI is a tedious, and ultimately frustrating, affair. Limitations to the adoption of EDI, such as companies sharing proprietary data, can cause issues with data exchange. To counteract this, Value-Added Networks, or VANs, were created. VANs act as mediators between companies so that data can be processed and exchanged appropriately. To that end, Odyssey took the necessary steps to become a government approved VAN. Think of a VAN like a post office. It takes the data and encapsulates it into something that can be shared between two entities, much like a post office placing appropriate stamps on your letters and then sending them out through their carriers. This sounds great on the surface, but VAN services are expensive and typically don’t have an easy-to-use interface component. Because of this, companies will sometimes pass up large contracts or special programs within the DoD that require special reporting or invoicing pathways. On top of this, companies that use a VAN will still need software to make practical use of the data.

            To bypass this mess, we made the Odyssey software to easily implement EDI connectivity with a user interface for business process functions such as:

  • RFQ noticfication, submission, and purchase acknowledgement
  • Contract management,
  • Mil-Std 129 R or Mil-Std 130 N label creation
  • Invoicing,
  • Submission of advanced shipment notices
  • Receipt of payment documentation and reporting,

            What does that mean from our customers’ standpoint? It means that EDI stops being a concern for them. Our software handles the logistical end of electronic data interchange and leaves the customer with a streamlined experience that takes just a few clicks to complete.

            Because ease of use is so important to Odyssey and its customers, we’ve created our software to be accessed anywhere, whether it be a PC, Mac, tablet, etc. This means that our customers have complete freedom in where they log into the Odyssey solution. We think this flexibility is paramount in today’s business world as more and more companies are operating inPrivate Cloud multiple geographic locations and employees working from home offices is becoming increasingly popular. We do recognize, however, that as cloud-based and web-based software become more prevalent so too do security risks. There are daily reports about data security and privacy breaches, viruses and malware, so we specifically constructed Odyssey’s software to offer all the conveniences of cloud-based architecture while simultaneously mitigating cyber security risks. No ads or outside sources are featured within the interface and our SaaS platform is accessed through private architecture and client-specific secure certificate domains. 

            Just like with email exchange clients, Odyssey’s software is at its best when the user isn’t concerned with the logistics of data exchanges happening in the background. We encourage our customers to enjoy the simple interface and the ease at which they can complete compliance and commerce tasks within the DoD space.

Topics: DoD approved software, WAWF, dod compliance, RFID Software, MIL-STD-129, MIL-STD 129R, VAN, Value Added Networks, MIL-STD 130 N, EDI, Government Approved VAN