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A Primer on the IUID Registry: What DoD Vendors Should Know

Posted by James Lusk on Wed, Mar 6, 2019 @ 17:03 PM

iuid compliance with iuid registry for military gear and more

When it comes to MIL-STD-130 compliance, it would be nice if all you had to do was slap an IUID label on the item and call it a day. Unfortunately, it’s not that simple. DoD suppliers must also register the required data with the government in order to be in compliance.

What is the IUID Registry?

The IUID Registry, hosted within the government’s iRAPT suite (formerly Wide Area Workflow, or WAWF), serves as the central repository for all IUID data. This allows the government to track the vast amount of items it acquires.

As the government’s system of record, the IUID Registry gives them an audit trail for all assets. The system allows them to analyze the entire lifecycle of assets, informing decisions about logistics, systems, and operations.

Learn more about item unique identification (IUID) and how to correctly label assets for MIL-STD-130 compliance here.

What information must be submitted to the IUID Registry?

For every item delivered, you must submit data that’s compliant with the IUID syntax. Here is the basic information you’ll plan to submit about the assets you supply to the government:

  • What the item is

  • How and when it was acquired by the government

  • Its initial value

  • Its custody status (who has the asset on-hand, you or the government)

  • How it’s marked for tracking

  • Additional details for end items, legacy items, and government-furnished property as applicable

Here are some data points you’ll need to have at-the-ready when reporting to the IUID Registry in order to ensure you’re meeting the reporting requirements and remaining in compliance:

  • Contract number and type

  • CLIN-level detail

  • Acquisition costs

  • Unit of measure

  • CAGE code

  • Part and serial number

  • UID number

  • Date of shipment

  • Date of acceptance

If you’re new to Department of Defense terminology or need a refresher, take a look at our DoD Glossary.

What are some common pitfalls when using the IUID Registry?

IUID Registry reporting must be 100% accurate because it is the system of record for all government assets. Although it is possible to make changes to IUID data you’ve already submitted, it can be a painful process. Better to get it right the first time.

But this also poses a challenge: manually entering pedigree information (via a government website that’s somewhat less than user-friendly) can be a time-consuming chore. What’s more, manual data entry is a minefield of potential mistakes that could result in audits and penalties. The amount of painstaking data entry needed to comply with IUID Registry requirements is just not scalable in the long run, especially as you look to grow your revenues from DoD commerce.

How can I make IUID compliance easier?

All the data you’ll need to successfully submit asset information to the IUID Registry is easily created or quickly imported using a solution like Odyssey’s. Our end-to-end DoD commerce solution streamlines IUID-related tasks to reduce user error and redundancies. Odyssey’s IUID modules have been designed to scale with DoD requirements as they evolve, and are built to ensure simple, sustainable workflows as your business grows.

By ensuring compliance and accuracy, Odyssey solutions for IUID give your business a competitive edge. Learn about how we drastically simplify the complex compliance processes required for DoD suppliers – get in touch with us today.

Topics: MIL 130 N, UID compliance